Solution Example · Reference Architecture
Business Challenge
Onboarding and offboarding required manual coordination across badging, IT access, security, finance, and operations — introducing delay and compliance risk when steps were missed.
Proposed Architecture
Power Apps intake form triggering a multi-stage Power Automate flow
Parallel approval branches for each department
SharePoint as the record of process status and audit history
Teams and email notifications at each milestone
Technology Stack
Power AppsPower AutomateSharePoint OnlineMicrosoft Teams
Process Workflow
1
Request submitted (new hire or separation)
2
Parallel tasks routed to Badging, Application Access, Security, Finance, and Operations
3
Each department completes and confirms its task
4
Automated notifications track progress and flag delays
5
Process closed and archived with full audit history
Security Considerations
Department-scoped task visibility
Time-stamped audit trail for compliance reporting
Automatic escalation for overdue steps
Business Outcomes
Reduced manual coordination across five departments
Consistent, auditable onboarding and offboarding process
Faster time-to-productivity for new hires
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